Policy & Procedure Manual
It is mandatory that clinics have a proper policy and procedure protocols in place. Not only to meet Ministry & Regulatory College guidelines, but as well, treatment procedures must also be in place for every procedure you perform (i.e.: Neurotoxins, Dermal fillers, PRP, use of hyaluronidase, Deoxycholic Acids, Chemical Peels, Laser, etc.).
Assembling a Policy & Procedure manual can be daunting but is also incredibly useful in building a positive workplace culture and provide structure and insight into how your business functions.
Save days and hours of time and let us help!
Our professionally written Policy & Procedure manual is a necessary tool in as these guidelines may serve as part of a protective mechanism for your clinic if legal action is brought against the staff, their medical director, and/or the clinic.
Our Policy and Procedures Manual is available either specific to the provinces of Ontario, Manitoba and Alberta.
We welcome you to purchase a complete printed assembled copy or a PDF version. This Policy & Procedures Manual will provide a foundation upon which to evolve your own policies and procedures manual that aligns with your medical aesthetic practice.
Our Complete Aesthetics Policy & Procedure Manual is $1750 assembled and includes four sections;
1) Your clinic's operational and human resources policies,
2) Treatment Procedures, including:
Botulinum Toxin Treatments
Dermal Filler Treatments
Cosmetic Sclerotherapy Treatments
Lipolysis Treatments
Platelet Rich Plasma (PRP) Treatments
Medical Grade Chemical Peels
Microneedling & Scar Revision Treatments
IV Therapy
3) Medical directives
Medical directives are written orders from healthcare providers for the performance of treatments, interventions or procedures on particular patients when specific conditions and circumstances are met. Medical directives rely on the collaboration between the aesthetic injector and their appropriate prescriber / Medical Director.
We can edit and customize these Medical Directives for your clinic and/or prescriber/Medical Director and are considered void until signed by an appropriate ordering authority.
Directives are provided for:
•Emergency Treatment Of Anaphylaxis Or Severe Allergic Reaction
•Administering Anesthetics By Injection Or Topical Application for Treatment Of Pain
•Administration Of Hyaluronidase
•Injection of Dermal Fillers
•Injection of Neuromodulators
•Administration Of Deoxycholic Acid Injections
•Off Label Latanoprost 0.005% Or Latisse (Bimatoprost 0.3%)
•Injection Of Vitamin B12/B12 MIC
•Administration Of Intravenous Therapy
•Biostimulators
•Platelet Rich Plasma (PRP): Blood Draw, PRP Preparation & Use For Aesthetic Treatments
4) The fourth section includes supplemental guidelines and information to help your practice meet provincial and federal requirements:
•Complication Protocols
•Public Health Infection Prevention and Control
•Aseptic Standards in Clinical Practice
•PIPEDA Privacy Guide for Business
Feel free to email us at info@seamlesshealth.ca to see a copy of the table of contents and an example of the treatment guidelines and directives, please be sure to include your full name.
We do collaborate with aesthetic prescribers/medical directors to assemble their own customizable directives as requested. Please contact us directly.
How To Order:
You can purchase medical directives and the policy & procedure binder separately but we advise that you purchase our COMPLETE Aesthetic Policy and Procedures Manual which includes all four sections referenced above.
1. Operational and Human Resources policies,
2. Treatment Procedures
3. Supplemental Guidelines and Reference Material
4. Medical directives (for authorized prescribers)
or if you only seek specific items we also offer the ability to purchase separately.
Once you have placed your order, please send us a high resolution electronic copy of your logo to info@seamlesshealth.ca so that we can customize your document for you. If you do not provide a logo, the document will be supplied with our logo. PDF versions are not editable, nor can you copy paste, but we do include one edit for you, just send us any changes you would like.
If you are purchasing a P&P Manual with Directives or only directive(s), please send an email (to info@seamlesshealth.ca) your prescriber's/medical director's info that must include:
- Full Name with credentials
- Registration Number
- Emergency Contact Phone Number
- High resolution scan of their signature and we can pulish the complete document with all of this info. For the signature please ensure it is black ink on white paper.
Creation of the Policy and Procedures Manual takes approximately 14 business days.
If you have chosen to receive a PDF version, you will be emailed a link to download your manual (the PDF file is too large to email). Please download your PDF file immediately after receiving the link as the link expires in 24 hours. If we need to recreate and resend a new link, a $20 admin fee will be charged.
Aesthetic Policy & Procedure Manual - 2024
Policies &Procedures will evolve over time and new best practice guidelines will emerge. It is your responsibility to update your manual as new products and techniques are introduced.
The information presented herein is provided as-is and without warranty of any kind, either express or implied including but not limited to, warranties of fitness for a particular purpose, merchantability, or freedom from infringement of patent, trademark, or copyright.
The author of this information shall not be liable for any incidental or consequential damages for injuries arising out of the use of the information presented herein. All brand names and/or product names and/or product names which may be used herein are the intellectual property of their respective owners. The use of the information presented herein does not grant an express or implied license to commercially use or republish any such information.
By using or accessing any of the information presented herein reader/user hereby agrees to be personally liable and to fully indemnify author, her family members, employees, agents, heirs and assigns for any and all damages directly and/or consequently resulting from use or attempted use of this information, wherein such damages include without limitation, damages resulting from loss of revenue and/or property fines, injuries arising out of the use of this information, and attorney's fees.
The user acknowledges that the ministry of health laws vary on who can provide the aesthetic services identified in these documents and further acknowledges and accepts full responsibility to follow her/his scope of practice without exception. These documents are suggestions of what may be appropriate for use but should first take into consideration individual personalization and clear directives on compliance as it pertains to the individuals’ scope of practice and licensing requirements.